Spreadsheets are great for getting started. But when they begin causing errors, stockouts, and owner burnout, it is time for custom BMS.
Every successful business started with a spreadsheet. But Excel and Google Sheets were never designed to be multi-user enterprise databases.
### Watch Out For These 5 Red Flags:
1. **Multiple Versions of the 'Truth'**: 'Final_v2_updated.xlsx' vs 'Final_real_latest.xlsx' floating across staff WhatsApp groups.
2. **Accidental Formula Overwrites**: One deleted cell breaks row calculations, resulting in underpriced invoices or missed orders.
3. **No Role-Based Permissions**: Everyone with the sheet can see confidential profit margins or client lists.
4. **Owner Bottleneck**: You must personally verify calculations before anything gets dispatched.
5. **Zero Real-Time Mobile Visibility**: You cannot check accurate inventory while standing in front of a supplier or client.
### Watch Out For These 5 Red Flags:
1. **Multiple Versions of the 'Truth'**: 'Final_v2_updated.xlsx' vs 'Final_real_latest.xlsx' floating across staff WhatsApp groups.
2. **Accidental Formula Overwrites**: One deleted cell breaks row calculations, resulting in underpriced invoices or missed orders.
3. **No Role-Based Permissions**: Everyone with the sheet can see confidential profit margins or client lists.
4. **Owner Bottleneck**: You must personally verify calculations before anything gets dispatched.
5. **Zero Real-Time Mobile Visibility**: You cannot check accurate inventory while standing in front of a supplier or client.
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Published by Tech Lead, Sathi IT
Sathi IT Editorial & Growth Advisory